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Lawrence Stewart
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May 21, 2013 at 7:22 pm
I have not started using EE yet because I want to know if it can handle a complicated event that I have to create. My event is a two day seminar in which 21 classes will be taught during 8 different time sessions. Each class will have a limited number of spaces available. Basically each attendee will need to choose one class to go to during each of the 8 sessions, and the possibility is that class won’t be available because it’s already full and the attendee has waited to late to sign up for it. Can Event Espresso handle this complicated an event?
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Dean
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May 22, 2013 at 2:37 am
Hi Lawrence,
Yes Event Espresso should be able to handle that type of set up, but it would depend on the finer points not outlined here.
For example, is the overall event free or paid? Are the individual events free or paid?
If the overall event is paid for and the smaller events are free or paid, Event Espresso does not have a parent-child relationship between events so in other words, you cannot require a user to choose event A before choosing events B, C, D etc.
As such I normally advise users in this situation to have the website itself as the main event using a member ship plugin such as S2Member to deal with the payment cost of that, and then use Event Espresso to deal with the registration of the individual events.
If the overall event is free, but the individual events are paid for/free then there is no issue, just set the events up as normal.
Each event can be given an attendee limit which once reached will close the registration down.
Setting up the events, you could either use the Max Attendee per time slot feature (experimental, doesnt work with every aspect of Event Espresso, especially the Multiple Event Registration add on) or set up an individual event for that time.
I hope that has covered your questions, but if you have more or need clarification please just ask.
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Lawrence Stewart
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May 22, 2013 at 6:38 am
Dean, thanks for the reply. To clarify even further, can I set up the two days of classes as one event (separate from the main two day paid event), with multiple classes listed per time slot, and have attendees choose which class to take for each time slot, and still have the max attendee limit? I know, it makes my head swim.
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Dean
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May 22, 2013 at 6:52 am
Hi Lawrence,
In short, no.
I had to look into this more, but basically the users can only select one time slot when the register.
As such you would be better off having numerous events, either as the Mini Event with various time slots, or you could reverse it and have the event as the Time and use the ticket options to denote the mini events.
But you will need more than one event for the set up you are going for.
Multiple Event Registration could help here, as its an add to cart function, meaning it helps speed up the process of registering for multiple events.
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