How to Plan Awesome Resident Events That Tenants Will Love

The apartment management team and property managers are often looking for ways to invite residents to socialize, relax, and enjoy their living space. Here are some apartment community event ideas that can help you with your resident events:

• Host a movie night.
• Organize a scavenger hunt.
• Throw a pool party.
• Create a book club.
• Host a trivia night.
• Host a small expo from local vendors and businesses.

Condo dwellers love to discover new ways to improve their lifestyles and learn new skills. While condo residents improve their lifestyles and learn new skills, it is also great that you give them opportunities to connect with their neighbors. Here are what you can do to help your residents connect with others:

• Host a cooking class.
• Organize fitness classes.
• Throw a wine tasting.
• Create a craft club.
• Host a game night.

Senior living residents are frequently seeking methods to teach residents to stay active, healthy, and engaged. Get your senior residents moving and grooving with these ideas:

• Host an art show.
• Organize an outing.
• Throw a dance party.
• Create a gardening club.
• Create a community garden.
• Host a bingo night.

Student housing residents are often looking for ways to study, relax, and have fun. To help students burnout and make them love your housing more, here’s what you can do:

• Host a study session.
• Organize a pizza party.
• Throw a karaoke night.
• Create a gaming club.
• Host a costume contest.
• video game tournament

Resident events don’t have to be expensive to be effective. There are many ways to plan and host resident events that are budget-friendly and still fun and engaging. Here are some budget-friendly resident event ideas that you can try:

• Host a potluck party.
• Organize a talent show.
• Host a community picnic.
• Organize a movie matinee.
• Craft a tie-dye party

If you want to impress your high-quality residents with some high-end and exclusive apartment resident events, you can try some of these luxury apartment resident event ideas:

• Host a professional chef table experience.
• Organize an art gallery reception.
• Throw a fashion show.
• Host an exclusive concert.
• Organize a rooftop cocktail party.
• Host a golf-putting tournament.
• Organize a sip and paint.
• Host a helicopter tour.
• Organize a luxury car show.
• Host a casino night.

Adults don’t get to have all the fun at resident events. Offer some of these activities and make family tenants love your place even more by getting kids involved:  

• Bounce house
• Easter egg hunt
• Family movie night
• A puppet show or puppet-making workshop
• Pet showcase or animal show
• Door decorating contest

Collaborating with local restaurants, other businesses, and other nonprofits and artists are great way to host and plan amazing resident events. By partnering with local businesses and apartment communities, you can:

• Access more resources, such as venues, equipment, catering, entertainment, and prizes.
• Save money and time by sharing costs and responsibilities.
• Increase exposure and visibility by promoting local businesses or local nonprofits at your events.
• Support the local community and economy by creating opportunities and connections.
• Make your events more exciting and appealing by adding value and diversity to them.

But how do you find and approach potential partners to raise money for your resident events?

• Identify your goals and needs for your resident events, such as budget, theme, audience, date, and location.
• Find out local businesses, artists, and nonprofits who can help you with your events. Look for restaurants, caterers, florists, DJs, bands, comedians, magicians, painters, photographers, charities, schools, or clubs that fit the goals and needs of your event.
• Contact these local partners via email, phone, or social media and introduce yourself and your property.
• Explain the benefits of partnering with you for resident events, such as increased exposure, customer loyalty, and referrals.
• Propose a specific offer or request for partnership, such as sponsorship, donation, or providing goods or services in exchange for promotion, recognition, or compensation, or even just discounts for your events and residents.
• Discuss the terms and conditions of your collaboration. Understand what to expect from each other, what responsibilities need to be fulfilled, and how deadlines will be handled.
• If appropriate, seal the deal and sign a written agreement that shows the details of your partnership, such as what are the roles, what they get from the partnership, and what your obligations are.
• Maintain regular communication and feedback with your partners before, during, and after the events.
• Express gratitude and appreciation for your partners’ contributions and support.

One of the challenges of planning and hosting resident events in apartment communities is to be inclusive and cater to diverse interests and age groups.

To ensure inclusivity at your resident events, check out and apply these strategies:

• Make a survey or ask your residents what they want for your events. Get residents’ insights about what themes, activities, times, and locations they like. This way, you can plan events that suit their preferences, needs, and expectations. For example, retirees will be interested in different events compared to single folks or young families.
• Use the survey results or feedback from residents to plan and host resident events that reflect your residents’ diversity and interests.
• Invite all your residents to attend your resident events via email, phone, or social media.
• Lay out clear and accessible information about your resident events, such as date, time, location, agenda, and rules.
• Provide accommodation for residents who are specially-abled and who have distinct needs. Ensure there are ramps, elevators, sign language interpreters, or dietary restrictions to cater to their unique needs.
• Give options and alternatives for residents who might not want to participate in certain activities or aspects of the events, such as games, food, or drinks.
• Encourage interaction and engagement among your residents by creating opportunities for mingling, networking, and bonding.
• Respect and celebrate the differences and similarities among your residents by avoiding stereotypes, assumptions, or judgments.

A great way to make sure that your resident events are awesome, fun, and relevant is to get your residents involved in the planning. Encouraging resident involvement in event planning committees helps you in:

• Gaining insights and feedback from your residents about their preferences, needs, and expectations for resident events.
• Increasing resident satisfaction and loyalty by making them feel valued and heard.
• Boosting resident attendance and participation by making them feel invested and committed.
• Foster a sense of community and belonging by creating opportunities for collaboration and connection.

But how do you encourage resident involvement in event planning committees? Here are some tips that will help you do that:

• Send email invitations to your residents to join your event planning committee. You can also invite them through phone, social media, or personally.
• Explain the benefits and responsibilities of joining the committee, such as having a voice, making a difference, and having fun.
• Select a diverse and representative group of residents who are willing and able to join the committee, such as residents from different units, floors, or buildings. As well as from different age groups and demographics.
• Assign roles and tasks to the committee members. These roles can be brainstorming, researching, budgeting, marketing, or hosting.
• Provide guidance and support to the committee members, such as resources, tools, or feedback.
• Meet regularly with the committee members prior to the event to discuss the progress and challenges of the event planning process.
• Recognize and reward the committee members for their contributions and efforts, such as certificates, gifts, or shout-outs.

Resident events are done for a purpose and after the events you have to measure the impact of the event and whether that purpose was achieved.

Evaluating the impact of resident events is crucial for event planners and property managers to understand their effectiveness and make informed decisions for future planning.

Set Clear Objectives

Before hosting an event, define specific goals and objectives. Whether it’s increasing resident engagement, promoting a sense of community, or boosting tenant satisfaction, clear goals will provide a basis for evaluation.

Attendance and Participation

Track the number and age group of residents who attended the event and gauge their level of participation. Higher attendance and active engagement indicate a successful event.

Resident Feedback

Collect feedback from attendees to measure their overall satisfaction with the event. Use surveys, comment cards, or digital platforms such as Event Espresso or Event Smart to gather insights about what residents liked and what could be improved.

Social Media Engagement

Monitor social media activity around the event. Positive mentions, shares, and photos indicate that residents enjoyed the event and were excited to share their experiences with the apartment community.

Return on Investment (ROI)

Measure the cost of organizing the event against its benefits. Resident event ROI can be assessed in terms of resident retention, increased resident referrals, or the overall impact on community satisfaction.

Community Building

Assess whether the event fostered a sense of community and led to increased interaction among residents.

To continuously improve future resident events, collecting feedback and suggestions from residents is essential. To gather valuable insights, here’s what you can do:

Distribute anonymous surveys to attendees to collect feedback about their event experience. Ask specific questions about what they enjoyed, areas the event could improve, and suggestions for future events.

Place comment cards or suggestion boxes at event venues, where residents can provide instant feedback.

Use online platforms, such as community forums or social media groups, to encourage residents to share their thoughts and suggestions.

Host post-event gatherings encouraging residents or focus groups to engage in open discussions about their experience and gather direct feedback.

Use online polls or voting systems to allow residents to vote for their preferred event ideas or themes.

Send follow-up email surveys to attendees after the event to gather more detailed feedback and suggestions.

Resident events help increase resident loyalty, satisfaction, and referrals. Resident activities can also help showcase the property’s features, amenities, and services. They can also help you create a positive brand image and reputation.

However, planning and hosting resident events can be challenging and time-consuming. That’s why you need Event Espresso. Event Espresso is the ultimate event management software for your resident events.

Event Espresso can help you create and customize your event registration forms and tickets. Additionally, Event Espresso allows you to manage and track your event registrations and payments. Moreover, it allows you to communicate and market your events to your residents via email, SMS, or social media. Finally, it automates and streamlines your event tasks and workflows and monitors and measures your event performance and results.

With Event Espresso, you can plan and host phenomenal resident events that encourage residents to stay and refer. Plus, you can save time and money by automating and simplifying your event management process.

Try Event Espresso today for free and experience the ease of planning for your resident events.