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Volunteer System

Posted: March 25, 2014 at 8:46 am


Simon Barnett

March 25, 2014 at 8:46 am

Hi,

I read some of the article on why Event Espresso is ideal for a volunteer tracking system, but I need the short answer on whether it can fulfil most of, or my exact spec:

Volunteer Schedule for a community farm: OZCF.co.za

Admin creates activities (eg. weeding, digging etc.)

Admin specifies activities as time slots to be volunteered for
(eg. digging, Saturday 9am to 11am)

Single activity can be specified as multiple overlapping time slots
(eg. digging, Saturday 9am to 11am x 2; and digging, Saturday 11am to 1pm)

Activities can be fixed-duration or open-duration
Activities can be once-off or recurring

Volunteer users can sign-up (Admin moderated) and sign-in
Volunteer can see available time slots on a front-end calendar
Volunteer can book time slots on the front-end
All slots should always show, with unavailable slots showing as having been taken
Volunteer can edit / delete own time slots
Volunteer can log actual time worked (as opposed to booked time)
Volunteers can see their own log

Admin can edit any volunteer’s time slots
Admin can see all logs and export as CSV

Would all or some of this be possible with Event Espresso?
If not all, then are there possible work-arounds?

Many thanks,
Simon Barnett


Jonathan Wilson

March 25, 2014 at 2:29 pm

Hi Simon,

Thank you for contacting us! We appreciate your interest in Event Espresso.

I think that most of what you need can be accomplished with Event Espresso 3. However, please see my comments on a few of the items below.

Activities can be fixed-duration or open-duration
While you can open up the registration/event dates for months or even years, there isn’t a way to allow it to be open indefinitely.

Volunteer can log actual time worked (as opposed to booked time)
Volunteers can see their own log
Admin can edit any volunteer’s time slots
These aren’t features of Event Espresso currently.

“Should all / number of available slots always show, with unavailable slots show as having been booked? In Appointments+ they don’t show. You simply can’t click on that slot.”
If an event is full, it will still display the event but not allow more attendees to register.

Let me know if you have anymore questions. I’ll be happy to answer them.


Simon Barnett

March 25, 2014 at 4:14 pm

Hi Jonathan,

Thanks for replying. It’s not a decision to be taken lightly. Knowing what’s out there do you honestly think Event Expresso is the best solution for my specific requirements? I’m running out of options, but I’m intrigued.

Would it not be better to get on board with version 4 early on? What add-ons would I need?

Do you think being able to see all slots, and their availability on a calendar is easily achieved? If so, can I see a demo? (I’ve signed up for the version 4 demo at http://demoee.org/).

Can the wording of the system easily be changed away from events and more towards volunteering?

Many thanks,
Simon


Dean

March 26, 2014 at 4:12 am

Hi Simon,

One correction to Jonathan’s response. Events can be set to open ended using the Ongoing status. However the date will continue to show as whatever you set it, so it may require a little css or template tweak if that isn’t suitable for you.

Would it not be better to get on board with version 4 early on? What add-ons would I need?

We would love all our customers to jump onto EE4, but the reality is that it is not suitable for everyone just yet.

Right now there are NO add ons for EE4, though the calendar add on is currently being built.

If you haven’t done so already, reading this article will give a good overview of the features and differences http://eventespresso.com/2014/02/event-espresso-4-beta-officially-released/

Do you think being able to see all slots, and their availability on a calendar is easily achieved? If so, can I see a demo? (I’ve signed up for the version 4 demo at http://demoee.org/).

This is available in the EE3 calendar already http://take.ms/3dcpJ it’s just a setting.

Can the wording of the system easily be changed away from events and more towards volunteering?

The best way to change wording is to translate the plugin from English to English. We have the language files freely available on a Github repository and using a free program such as the excellent Poedit (poedit.net) you can change the wording.


Simon Barnett

March 26, 2014 at 4:18 am

Hi Dean,

Thanks for detailed responses, you and Jonathan – much appreciated.
The decision will come down to my client in the end, so I’ll forward him your comments and the screenshot.

Kind regards,
Simon Barnett


Dean

March 26, 2014 at 4:29 am

No problem, if you need any further clarification on anything please let us know.


Simon Barnett

March 26, 2014 at 7:27 am

My client has confirmed. I’ve purchased Event Espresso 3.


Jonathan Wilson

March 26, 2014 at 8:36 am

Great news Simon. We appreciate the purchase!

Sorry for the confusion I caused earlier. And thanks for clearing it up Dean. 🙂

Since this topic is resolved, I am going to close it. If you have anymore questions or issues, please start a new topic and we will be happy to help there.

The support post ‘Volunteer System’ is closed to new replies.

Have a question about this support post? Create a new support post in our support forums and include a link to this existing support post so we can help you.

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Status: closed

Updated by  Jonathan Wilson 5 years, 7 months ago ago

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