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Using Mobile App to take attendance

Posted: September 10, 2019 at 3:18 pm


ATPI.org

September 10, 2019 at 3:18 pm

I’m wondering if the mobile app check-in process would allow me to do the following –

1) I’m organizing a high school conference where students are registered for specific classes. These classes are not individual tickets in EE so there is not a unique code for each attendee in each class. But each attendee will have a registration code.
2) If I print name tags for each student and include a barcode or QR code of the registration can I take attendance in each class with the mobile app? Even if I’m doing this in multiple class periods?
3) Is it possible to generate a report showing the classes students attended based on the mobile scan?

I want to be able to report back to the students’ teachers if they attended the class or not. Just curious if we are able to do this using the registration code and the mobile app.


Tony

  • Support Staff

September 11, 2019 at 2:20 am

Hi there,

How do they have a registration code?

How is the event set up if not using individual tickets? A single ticket across multiple datetimes?

Or is each individual class an event in EE? (It doesn’t sound like it is, but it’s not really clear)

To answer your questions we’ll need to know how the event(s) is set up, can you link me to a page I can view the setup on?


ATPI.org

September 11, 2019 at 7:50 am

This reply has been marked as private.


Tony

  • Support Staff

September 12, 2019 at 5:12 am

Is that the ‘first’ event in that setup then?

If so can you send me the link for the second with the password for that event.

It sounds like you do have a ticket and you selecting X number of tickets, which will create individual registrations in EE for each attendee meaning you’ll be able to take attendance.

But really, I need to see the event that the attendance will apply to.


ATPI.org

September 12, 2019 at 5:35 am

This reply has been marked as private.


Tony

  • Support Staff

September 12, 2019 at 5:51 am

Ok, so yes, you have 2 tickets and each of those tickers collects registration info.

Whenever a user selects a ticket in EE it creates a registration, each registration has a unique identifier, which means every registrant on that event will have a registration that can be checked in.

So you can check any registrant on that event in or out, but what you cant do is identify where that registrant has checked in. Meaning if you are using that event for multiple classes, you won’t know which class they checked in for, just that the registration has been checked in.

Make sense so far?


ATPI.org

September 12, 2019 at 10:28 am

Tony – that does make sense. Is there any report in EE that would let me see who checked in? Is it possible to clear these check-ins so that I could take attendance at the morning classes, clear the data, and then take attendance at the afternoon classes?

Thanks!


Tony

  • Support Staff

September 12, 2019 at 10:37 am

This function:

https://github.com/eventespresso/ee-code-snippet-library/blob/master/admin/registration-reports/core/jf_ee_registration_report_add_checkin_and_checkout_timestamps.php

Adds the check-in’s to the registration CSV report, will that work?

There’s another variation of that available here:

https://gist.github.com/joshfeck/4a8ea5b02855ebd4d7cc720dd6112d5f

Which adds a check-in column and then sets an ‘X’ in that column if the registration was checked in. It really depends on what you need in the report which one to use.

Is it possible to clear these check-ins so that I could take attendance at the morning classes, clear the data, and then take attendance at the afternoon classes?

Hmmm, yes. But I don’t think there its possible to do in bulk, meaning each registration will need editing and the checkin removed.

I’ll do some digging into this and see what is available.

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Updated by  Tony 6 days, 23 hours ago ago

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