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One event, multiple sessions over multiple days

Posted: August 12, 2012 at 4:33 pm


calder

August 12, 2012 at 4:33 pm

Hi team

I’m running a workshop over 5 dates, 5 x 1 hr online webinars.

I want to charge people a fee and have them be registered into all the sessions from the one form.

Any suggestions on how we can do this?


Sidney Harrell

August 12, 2012 at 5:52 pm

From what I remember of other people with similar use cases is this:
Have the first event in the series be the actual one that will record the attendees, etc. Set up the rest of the events in the series using the “alternate registration page” option in the event editor to redirect people who click on those dates to the registration page for the first event in the series.


Keith Schmader

August 13, 2012 at 7:24 am

I too would like this functionality…one main event…then a page for workshop registrations…this is what I thought the plugin would accomplish.


Josh

  • Support Staff

August 13, 2012 at 2:16 pm

Hi Keith,

I think what calder was describing was different. It sounded like a single sign up for a series of webinars.

With the Multi Event Registration add-on, you should be able to set up something like a single main event page with an add to cart button, and then include links to add workshops to the cart as well. You might even want to shut off the single event registration entirely.


Keith Schmader

August 13, 2012 at 5:34 pm

Well, I was hoping to have one conference with three different workshop times with a selection of workshops to choose from at each of the three times…they would only pay for the conference, but not the individual workshops.

I was really under the impression that this is what the multiple event registration plugin would accomplish.


Josh

  • Support Staff

August 14, 2012 at 9:10 am

The Multi Event Registration add-on allows for registering for more than one event per transaction, and adds a cart-like functionality to Event Espresso.

Another way to make this happen would be to use the attendee pre-approval feature for the workshops. So, you’d set the main conference as the event they pay for, then set all the workshops as free events that can be selected while registering.


Keith Schmader

August 14, 2012 at 2:24 pm

Ok, I haven’t found any documentation on how I can make that happen.

What I am specifically hoping to do is offer a sort of agenda view with three time slots. Within each of those time slots are workshops that an attendee chooses.

Right now, I am handling this with an additional question group, a question for each time slot, and radio buttons with the name of each workshop–this is not ideal as it is not easy to show descriptions of the workshops and I cannot automatically limit attendees to a workshop.

Further, I would like only ONE downloaded report with each attendee’s information and the workshops they are attending.

The way you are describe setting this us would involve me downloading an excel sheet for each workshop, sorting and merging those workshops into the main sheet for the conference…


Josh

  • Support Staff

August 15, 2012 at 9:26 am

In order to limit seats for each workshop, each workshop should be its own event. Then, you can use the [ESPRESSO_CART_LINK] shortcode on a page (you could even build out an html table to display these in a grid). Then the attendee can choose which workshops they’d like to attend, and you’ll be able to limit registrations for each workshop.

You can export a single excel sheet for all attendee data, and one for all event data in the Event Overview.


Keith Schmader

August 15, 2012 at 10:58 am

Ok Josh, is it then possible to direct the user to another page instead of to the cart…

Logic would be…
Conference Page (Add to Cart) –> Next Page: Workshop Time 1…List of workshop events, add to cart –> Next Page Workshop Time 2…list of workshop events, add to cart –> Check out page…

…not ideal, because with that logic only one person registers…unless maybe I add a link that allows them to add another person on the cart page…


vaughn tiedeman

August 15, 2012 at 11:18 am

I too run one event with multiple days. I have experimented with the above suggestion, but have not come up with any that works for me yet. My Scenario: I run “kayak Tour #1” on 5 dates. The reoccurring manger creates 5 separate events. I need one page that shows the dates AND availability of seats. This is very similar to the EVENT REGISTRATION page that has the shortcode [ESPRESSO_EVENTS] except that it shows every event on my website. Can I create a page with a modified [ESPRESSO_EVENTS] code that lists only the 5 events of the kayak tour? This would work because it shows the available spaces on their corresponding dates.


Keith Schmader

August 15, 2012 at 11:22 am

…so with each click of an [ESPRESSO_CART_LINK] a user is taken to the next page in the series of pages.

Remember I need them to select one workshop at each time slot–in this case three time slots.


Chris Reynolds

  • Support Staff

August 15, 2012 at 2:09 pm

@Keith

…so with each click of an [ESPRESSO_CART_LINK] a user is taken to the next page in the series of pages.
No, this is not possible. The closest you could get is to add multiple event IDs to the ESPRESSO_CART_LINK shortcode so several events are added to the cart and they can choose the number of tickets for each event they want to purchase.

@Vaughn

Can I create a page with a modified [ESPRESSO_EVENTS] code that lists only the 5 events of the kayak tour?

Yes. What you are looking for is a category-specific EVENT_LIST shortcode or a [EVENT_ESPRESSO_CATEGORY] shortcode.

Note: You’ll need to create a category for these events to go into first, before you can display a list of events in that category.

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Status: closed

Updated by  Chris Reynolds 8 years, 1 month ago ago

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