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Need Private Events Not Listed on Site

Posted: November 17, 2012 at 4:42 pm


November 17, 2012 at 4:42 pm

We’re looking for a way to offer registration for some classes only to graduates of our school (rather than the public). We don’t want these classes listed on the website along with the other classes we offer to the public.

I’m not finding an “Event Status” that gives us this option, i.e., private.

Can you help?


November 19, 2012 at 1:52 am


The best way to do this is to set them as member only and get the graduates to register to the site. There is unfortunately, no other privacy setting for events.


November 20, 2012 at 10:31 am

I’m wondering how to “set them as member only.” Is that something I do within Event Espresso? The template I’m using? or, WordPress in general?

Thank you

Jonathan Wilson

November 20, 2012 at 11:12 am


You would actually need to have the Members add on to allow Member’s only events. Once you have that add on, you can set member pricing, and even require login for members to be able to view and register for events.


November 20, 2012 at 11:42 am

Hmmm . . . the add-on you’re referring to must be the “WP User Integration”?

This looks like it could work. Before purchasing though, I’d like to see specifics about how it works.

For example, as I understand it, every new event I create is listed with all the other events (there is no “private” setting in the “Event Status.” So, how would this add-on work? When someone clicks on the event in the listing with all the others, would they receive a sign-in for Members Only?

Is there documentation/guide where I can see how this works before purchasing?


November 20, 2012 at 1:34 pm


The plugin advises that the event is closed to non members and provides a login link and a link to the registration page. If you are using a custom system to register the template may need to be modified to fit that in.

The current documentation is here


November 20, 2012 at 2:13 pm

OK. Looks like we’re going to get this but I need to do the update first (from Version 3.1.15P). . . which you are also giving me guidance on in another topic 😉

Thank you for all your help.


November 24, 2012 at 6:26 pm

We purchased this Add-on and I’m not liking the following:
1) the events for members only are STILL listed with all the public events
2) there is no restriction as to WHO can become a member. We do NOT want anyone from the public to be able to register as a member.
3) once someone does register as a member, it is NOT clear as to how one would go about register for the “student only class”

Any ideas? Is this something that can be tailored to our needs?

Maybe there’s a way to have more than one Events and Registration page? One for the public and one for students only where we can send them a link to that page via email? Then we would not need this Add-on that doesn’t seem to give us what we need.


November 26, 2012 at 4:35 am


1) Yes they are still visible, though not accessible. Generally our customers want to make these visible so they can sell membership.

2) Restricting who can become a member is beyond the scope of the WP User Integration add on. The only way to do that would be to either password protect your registration screen so only users with the password can access it, or to use a membership plugin, but even then there is no real way to make sure someone doesn’t sign up incorrectly unless you password protect the sign up page.

3) This can work for number 1 as well. Categorise the events (say member and nonmember) and use the [EVENT_LIST category_identifier=your_category_identifier] shortcode on two pages, one for either category. This way members can go to a page that solely has member only content and non members to a page with solely non member content. If necessary a plugin like S2Member can be used to further block the non member page but it may not be necessary. Make sure you remove the default event registration page from your menu.


November 26, 2012 at 7:12 am

It appears we do NOT need the WP User Integration Add-on. We purchased it a few days ago thinking that it would help us do what I described when I created this topic originally. I’ll need to know EE’s policy on getting a refund for that Add-on.

Now, back to the problem. Is there a way to have two Registration Pages? The Page Settings area allows us to create a page for the main registration page and uses the [ESPRESSO_EVENTS] shortcode so the events are displayed on that page. Is there a way to add another (hidden?) registration page that lists only those events I’ve categorized as “Graduates Only?” AND, is there a way to prevent these Graduate Only Events to be listed on the Main (for Public) Registration page?

If these are possibilities but require someone who works for Event Espresso to tailor the plugin for us, how do we discuss those details?

Thank you.


November 26, 2012 at 8:29 am


I have forwarded on your refund request to the sales dept, however I feel that the Members add on is ideal in securing your private events away from the general public.

2 registration pages. As mentioned you can use the [EVENT_LIST category_identifier=your_category_identifier] shortcode. All you need to do is add 2 pages with the shortcode and the correct category. It would mean all your events would have to be categorised with “graduates” and “notgraduates” or whatever you wish to use. You would need to remove the main Event Registration page from your menu system as it needs to stay there but will also list all the events regardless of type.

Hiding a page could be a s simple as not having it in your navigation menu, but that doesn’t stop people from finding it (via search engines, etc). Without the Members add on the events would be open to anyone that finds it.

We do take on customisation work, you can contact us via this form to discuss it further


November 26, 2012 at 10:45 am

Thank you for forwarding the refund request to the sales dept.

I wish I could see how this add-on fits our needs/requirements. I am just not seeing how ideal this add-on is in “securing our private events away from the general public” — when the add-on uses the WP subscriber function which allows anyone in the public to subscribe (or become a member). Did I miss something with this piece?

Hmmmm . . . I’ve been re-reading a few times what you’ve said about the 2 registration pages and I’m beginning to see a glimmer of possibility. It appears that I can create a page for Graduates Only using the shortcode and a specific category for Graduates; AND, I can create a page for the Public using the shortcode and a category for the public. I see no problem changing where our Registration link points (from our menu) — instead of pointing to the Event Registration page it could point to the page that lists only the Event List for the public. Right?

Questions that arise now:
1) Would the each of these pages that list only the specific category’s events include the registration function? like it does with the Event Registration page?
2) If I password protect the page that would list the Graduates classes, would that take care of folks who might find that page via search engines? They might find the page but would not have access. Right?

Sidney Harrell

November 26, 2012 at 5:02 pm

You could use something like S2 members,, to allow anyone to register for the site (level 0), but lock your private events behind a level 1 membership wall. That way you could control the promotion of level 0 members to level 1 members, and thus allow the public to register, but control who has access to view the private events.


November 27, 2012 at 5:44 pm

Thank you Sidney. The S2 members YouTube video was very impressive. Still, we really are NOT wanting “site members.” We’re just wanting to offer private teleclasses for our graduates. AND, we do NOT want these private teleclasses listed along with what we offer the public.

Thank you Dean for offering the idea about the two registration pages using the [EVENT_LIST category_identifier=your_category_identifier] shortcode. THAT WORKED beautifully.

We plan to send an email to our graduates with a link to a password protected page which explains everything about what all we’re offering for graduates only. On that password protected page, we provide a link to the registration page that lists only those teleclasses for them.

I have a temporary fix for the Register link on our site (which was pointing to EE’s default registration page that lists EVERYTHING — until I can come up with a way to point the public to a page listing only public events. I seem to have a problem with public events that have two categories: workshop & public. That might be a different forum topic for the near future.


  • Support Staff

November 28, 2012 at 8:17 am

Hi there,

One suggestion that I can recommend is to not include the main registration page (the one with [ESPRESSO_EVENTS] from the site’s navigation. This page still needs to be published and publicly viewable because it handles every step of the registration process.

If your theme supports the built in WordPress menu manager, what you can do is remove that page from the site’s navigation menu.

The support post ‘Need Private Events Not Listed on Site’ is closed to new replies.

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