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Invoice number or deactivating the creation of invoices

Posted: October 4, 2019 at 12:53 am


tempete

October 4, 2019 at 12:53 am

Hi,
in Austria the use of continous invoice numbers is mandatory. As I understood, this is not possible in EE4 (The transaction may be cancelled and therefore there may be a gap in the invoice numbers).
We are now thinking of creating the invoices manually (csv-export and creation of the invoices in a seperate system). For doing that, we need to deactivate sending and showing of the invoice to the client.
We are using the payment-method “invoice”.
Questions:
1. Is it possible to deactivate the sending of the invoice with just deactivationg the message template “invoice” or will this something set in the system, which we have to take care of?
2. If this is possible, can the payment to the bank account of these registrations still be recorded manually in the system.

Thank you in advance.


Tony

  • Support Staff

October 4, 2019 at 3:37 am

Hi there,

1. Is it possible to deactivate the sending of the invoice with just deactivationg the message template “invoice” or will this something set in the system, which we have to take care of?

Completely de-activating the Invoice message type in EE will also de-activate the default Invoice payment method.

De-activating the Invoice template will still display all of the relevant links for the invoice but it would then just be empty.

What I would do here is complete disable the Invoice payment method and message type:

Event Espresso -> Messages -> Settings -> HTML

Drag Invoice over to the inactive message types box on the right.

That will completly disable the Invoices within EE.

Now you can use something like the Flexible payment method add-on:

https://eventespresso.com/product/eea-flexible-payment-method/

To create a new payment method and you can name it whatever you like, so in this case you could use Invoice.

Activate the above add-on and then go to Event Espresso -> Payment methods

You’ll find a new one call ‘Flexible’.

Change the name (and any other details to whatever you prefer, I’m assuming Invoice) and then use that in place of the original (It wont have any of the Invoice functionality, it’s just an ‘offline’ payment method people can use to finalize the registration.

Make sense?

2. If this is possible, can the payment to the bank account of these registrations still be recorded manually in the system.

I’m not really sure I follow, but you can always apply payments within EE on the admin.

Event Espresso -> Transactions -> click the transaction -> Apply payment.

There you can select the payment type – https://monosnap.com/file/fksdMtgVryQtp6l9lUSevvOSnw28wv

(You can see the ‘Flexible’ payment method I mentioned earlier in that example, if you’ve renamed that to Invoice, it would show Invoice there)

Is that what you are looking for?

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Status: closed

Updated by  Tony 10 months, 1 week ago ago

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