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Front-end Attendee Checkin?

Posted: October 24, 2018 at 9:23 pm


lhammond

October 24, 2018 at 9:23 pm

Is there a way to create the check in feature on the front-end, so that any attendee showing up at Campus can just click his/her name on a list on a laptop we have at the front desk to check in when they arrive?

Also, how is check-in data recorded? We have classes that run for several weeks, and we’d like to check in the students each week. However, I have not created the events as recurring events each with their own dates, because that muddled the registration process. If I have a class that runs for 8 weeks, can my attendees check in and check out 8 times, and it will record a date-time stamp for each time? Then is there a way to view the timestamps for check in and out by attendee?


Josh

  • Support Staff

October 25, 2018 at 6:45 am

Hi,

There is a front-end check in feature, but it works a bit differently than you’ve described. It’s actually a UI for scanning barcodes from tickets. There’s more information here:
https://eventespresso.com/wiki/barcode-scanner-add-on/#frontend

The interactive check-in list is available on the back end, in Event Espresso > Registrations > Event Check In. Check in data is recorded to its own table in the database where the timestamp of the checkin is recorded and mapped to a specific datetime.

So for your class that runs 8 weeks, what you can do is add a datetime to the event for each time the class meets. You do not add more tickets to that event, so the registration process will be exactly the same. Then when the class meets, you go to Event Espresso > Registrations > Event Check In, select the event, then select the datetime. Then you can start checking in attendees. They will not need to check out, unless that’s something you need to verify where you need to know the time they left.

The individual check in records will have the timestamps, and you can also add the timestamps to the registration CSV report by adding a custom callback function. Here’s a link to some example code:

https://github.com/eventespresso/ee-code-snippet-library/blob/master/admin/jf_ee_registration_report_add_checkin_timestamps.php

You can add the above to a functions plugin.


lhammond

October 25, 2018 at 9:48 am

Thanks. So if we use the barcode scanner, then we also need to use the ticketing add-on and provide bar codes for our attendees? It looks like there is no way to search by attendee name, only to use the barcode to find them?

If I were to write a custom plugin to allow a front-end check-in method, as long as the check-in/out timestamp entries get added to the database in the same way as the admin feature, it would not mess with our plugin update ability, correct?


Josh

  • Support Staff

October 25, 2018 at 10:04 am

Thanks. So if we use the barcode scanner, then we also need to use the ticketing add-on and provide bar codes for our attendees?

That’s the ideal use case. It’s not absolutely required to bring a ticket for checkin, but it’s must faster to scan a barcode compared with looking up the attendee name.

It looks like there is no way to search by attendee name, only to use the barcode to find them?

There is, please note the “lookup attendee” field:

If I were to write a custom plugin to allow a front-end check-in method, as long as the check-in/out timestamp entries get added to the database in the same way as the admin feature, it would not mess with our plugin update ability, correct?

That’s correct, as long as files in the core plugin are not edited.

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Updated by  Josh 3 weeks, 4 days ago ago

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