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Creation of Exhibitors website

Posted: August 18, 2015 at 4:54 am


August 18, 2015 at 4:54 am

Hi People,

I organise a number of events each year. We have a number of members that pay a annual fee to have there business and products listed on our website.

Members then decide which of the events they wish to take part in and pay the appropriate fee for there stall space.

I would like to create a new website which will list all our members and give each its own page to showcase their business detail and a image gallery or slider of their products. For which they are charged per annum.

Each event would ideally also list the members that will be showing and again enable me to charge the member a fee for each particular event.

I would also like an event calendar to list all the events on the home page.

I do hope your plugin fits my needs, but I realise that a single plugin may not suffice, but a couple might, though I am unsure where to begin. Please note at this time I do not charge people to attend my events (I charge the exhibitors not the attendees).

I would really appreciate your thoughts on this and how you might go about it.

I’d like to thank you for your time and assistance, it’s greatly appreciated,

Thanks Paul


August 18, 2015 at 6:26 am

Hi Paul,

Thanks for your interest in Event Espresso.

You can demo EE version 4 over at for free. This might help clarify if EE is a good fit for your needs or not.

I think in general EE can definitely help, but as you already have realised it won’t cover everything.

If it were me, I would use a membership plugin (e.g. S2Member or Members) as well as EE, and EE User Integration.

I would charge businesses to join at a cost (via the membership plugin) and be able to submit events.

The submission would have to be done either via a basic form submission (which you use to then manually create the event) or if you have time/finances, something custom could be built. EE4 does not yet have a addon to allow user submitted events.

Once the events are added, they could be set to member only, so only logged in users can register for the events. You will likely need custom code to hide the login section from non logged in users (your event visitors) just to avoid confusion more than anything else.

There is a shortcode ( [ESPRESSO_EVENT_ATTENDEES] ) that can be added to event descriptions to display the attendees for that event, though it may not display as much information as you may require as it currently only displays the attendee name.

I hope that helps and remember to check out the demo of EE4.


August 18, 2015 at 7:34 am

Hi Dean,

I appreciate your quick response, though I think I may have not explained myself correctly.

I organise a number of events.
A number of businesses are members of my website – which they pay a fee for.
I would like to showcase there business on my website with images and details.
I would also like to show say 10 events I have organised and for the members to pick which ones they wish to have a selling space at and charge them accordingly.
They can not advertise their own events on the main website calendar (but the option for them to have their own calendar of events is a useful idea).

I hope this explains it in more detail.

Thanks Paul


August 18, 2015 at 7:57 am


I see, so if I’m understanding this correctly, you want a system that allows certain users to be able to select an event in order to advertise at/purchase stall space at?

If that is correct, then EE might work for you if you are also using it to register normal attendees as well. If you aren’t using it to register other attendees, then EE is likely going to be overkill for your needs.

I would say the way to do it would be to use the WP User Integration addon for EE, and create a specific ticket for each event, alongside the general admittance ticket. This special Stall Space ticket would then have a user capability assigned to it, one which matches a user capability of the Business Members you have.

What this means is that only they can access this special ticket and purchase it, and you can also set the capacity fore that ticket different to the general admittance tickets (each capacity would equal one stall for instance).

EE won’t be able to handle the showcasing, but there are themes and plugins out that that can – I’m thinking just a Custom Post Type that can be used to to display the businesses separate to other posts (e.g. Custom Post Type Maker plugin)


August 18, 2015 at 8:33 am

Hi Dean,

I really appreciate your insight, you’re correct that we would like only members to purchase the event tickets (for stall space) but will not be charging any visitors.

You mentioned if this was the case EE is possibly over kill. Firstly what else would you suggest to do just this? and secondly would EE enable the members to each create their own event calendar of all the shows (ours or otherwise)?

Many Thanks Paul


August 19, 2015 at 5:01 am

Hi Paul,

Well if visitors are not being charged and don’t need to register (it’s the register that’s really the important bit), then yeah EE becomes kind of pointless for you, as it is a registration system at its core.

“Firstly what else would you suggest to do just this?”

Well it depends, you might get away with using something like Gravity Forms, or you may need a small custom plugin. With the right membership plugin and/or custom function, you can easily hide these from none logged in members.

” and secondly would EE enable the members to each create their own event calendar of all the shows (ours or otherwise)?”

The calendar in EE can be modified via shortcode, for example to show only specific categories, so it could be easily set up for each business. It can’t be modified by users though, so you would also have to set it up for them.

The calendar currently only supports all events or one category so having both your and their events may become a little awkward, especially with multiple busiensses.

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Updated by  Dean 4 years, 7 months ago ago

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