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Bookings Management System

Posted: October 31, 2012 at 11:23 pm


vegaskev

October 31, 2012 at 11:23 pm

Event Espresso seems to have a lot of features, but there is one particular feature that I need and I hope you have it. Here is what I’m trying to do.

  1. Show a calendar to non-logged in site visitors.
  2. Calendar would show days and times of availability.
  3. Site visitor would be able to select a day and time and then be forwarded to a paypal checkout page.
  4. Site visitor would then purchase (or book) that time and date.
  5. An email would be then sent to a specific user/email that I select (I don’t want the payments and bookings to be sent to admin).
  6. The recipient of the notification would also receive customer data with the booking notification.

Can this all be done with Event Espresso? And if so, what needs to be purchased (which version of plugin, and if any, additional modules for the plugin)?

Thanks in advance.


Jonathan Wilson

November 1, 2012 at 10:48 am

Hello,

Yes, most of this is possible with a Personal License.
Setting up emails to go to another person can be done with the Personal License, but if you would like to grant the person restricted access to Event Espresso in order to make changes to registrations, etc., you will need the Roles and Permissions add on that is included in the Business License.

Please let us know if you have additional questions.


vegaskev

November 2, 2012 at 1:50 am

@Jonathon,

Thank you for your quick response. Am I to understand then, that if I purchase the “Business License”, I will be able to accomplish everything that I’ve requested in my original post?

Also, what is your time estimation to setup the type of structure that I’m looking to accomplish? I know that you can only ‘guess’, but a ‘guess’ is good enough for me. I’m trying to figure out a way to provide this solution to my client as inexpensive as possible, as they are on a limited budget at the moment.

Thanks in advance.


Josh

  • Support Staff

November 2, 2012 at 8:55 am

Hi vegaskev,

Please note the responses below to your questions:

Show a calendar to non-logged in site visitors.

This is included with the standard personal license

Calendar would show days and times of availability.

The calendar shows days and times, but it does not filter events based on availability. A filter based on whether an event was booked would need to custom developed. Please see our test-drive calendar as an example of what the calendar looks like out of the box:
http://eventespresso.com/testdrive/event-calendar/

Site visitor would be able to select a day and time and then be
forwarded to a paypal checkout page. Site visitor would then purchase
(or book) that time and date.

The process works like this: they select a time and date, are taken to a page where they enter their information like name and email address, then confirm and can select a payment method. If PayPal is set up, they’re taken off site to PayPal’s checkout for secure payment.

An email would be then sent to a specific user/email that I select (I
don’t want the payments and bookings to be sent to admin).

This is a standard feature with the personal license, and is a configurable option in the Event Espresso > General Settings.

The recipient of the notification would also receive customer data
with the booking notification.

This is also a standard feature.

Also, what is your time estimation to setup the type of structure that
I’m looking to accomplish?

It really depends on the client’s specifications and how they’d like to handle the presentation of the events and the flow of the registration process. If they like how it looks out of the box, not much time at all. If they want to customize the display and functionality, it would depend on how quickly you can make these modifications. I’d recommend signing up for the free test drive so you can get a feel for how Event Espresso works out of the box.
http://eventespresso.com/download/test-drive-event-espresso/

The most time consuming part of all this would likely be entering in all the time / date options if there were a lot of bookings. The recurring events manager may help with this, as it would allow you to create a series of events quickly. As an example, if you have a 9:00am time slot that happens everyday Monday-Friday, you can create an “event” that recurs each Monday-Friday at 9:00am. Please note that you would need to create an event series for each time slot. There is more information about the Recurring events manager here:

http://eventespresso.com/product/espresso-recurring/

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Status: closed

Updated by  Josh 7 years, 5 months ago ago

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