|
Nick Putman
|
September 28, 2013 at 8:57 am
I am planning an event that takes place over 3 weekends and initially people will only be able to sign up for the the whole event, i.e. all three weekends. If this was the only way in which people could book then I could just have one price, and be done with it, although there doesn’t appear to be a way of entering multiple dates for a single event (not sure if this really matters, except that it would be nice to display the actual dates on the events page).
However, it may be that some people will only come to one weekend, and I would like to have a way of them being able to do so. This would mean that there would be a separate attendee total for each weekend. For this, I presume I would need to use the recurring booking add on. However I would still want the only option on the front end to be for people to sign up to all weekends, i.e. the one event. People attending only one weekend would be signed up by in the admin area.
I would be glad of any advice as to how to set this up correctly.
Thanks,
Nick
|
|
Tony
|
September 30, 2013 at 3:39 am
Hi Nick,
Your right, currently there is no way to add multiple dates for a single event.
What you can do, is create identical individual events (either manually or using REM) so for example Events 1,2,3,4. Then set events 2-4 to use Event 1’s registration form. http://d.pr/i/yXVN (second field from the bottom – input the full url for event 1 something like http://yourdomain.com/event-registration/?ee=6)
What this does is force all Attendees to register through Event 1 (Front end). Meaning you have 1 attendee list to manage. The events will all show up on the Calendar as individual events but when you click to register it is actually using Event 1’s registration form, users should not even know the difference.
You can then also add attendees to events 2-4 from the admin, the same way you do so now but all attendees who register from the front end will all be signing up to Event 1.
Does that make sense?
|
|
Nick Putman
|
September 30, 2013 at 3:53 am
Hi Tony,
Yes, that makes sense, but am I not sure if it will give me what I want. If there were 3 separate events, one for each weekend, I would want all those who sign up on the front end to be added to all three events, rather than just Event 1, and then I would manually add people coming for only one weekend in the admin area. In this way I would have an accurate running total of attendees for each weekend.
If there is no way of doing this then I presume that I would need to just use one event for all three weekends on the front end, and add 3 additional events, one for each weekend, for use in the admin area. This way I would need to refer to two events to get an accurate figure for how many people would be coming for a particular weekend.
Nick
|
|
Tony
|
September 30, 2013 at 7:15 am
You could use MER and use the shortcode [ESPRESSO_CART_LINK event_id=”1-2-3″ anchor=”Register for These Events”] to add all 3 events to the cart at once.
Although this requires an addition step from the attendee (Add to cart, confirm the 3 events and register).
The other method you have mentioned
3 additional events, one for each weekend, for use in the admin area.
if you set those 3 addition events to be ‘waitlist’ they then will NOT display on the Calendar but are easily found (active events) within the admin (event overview).
I can’t think of another way to do this currently, I will ask Josh or another member of the team to take a little and see if they can suggest another option.
|
|
Nick Putman
|
September 30, 2013 at 10:04 am
Thanks Tony. I don’t want my front-end users to get the idea that the weekends are separate, so option 1 wouldn’t work. As I won’t be using a calendar, I imagine that I would be able to use a regular event rather than a waiting list. If you or others come up with anything else I’d be glad to hear of it.
Nick
|
|
Josh
|
September 30, 2013 at 1:37 pm
Hi Nick,
It sounds like what you want to have the option to sign up for only one event, but not display it to anyone except the admin. One way to handle this is make each weekend a price option and one “all the weekends” option. The individual weekend options can be hidden from the front end with CSS or JavaScript. The key would be to enter your main (all weekends) option price option first so that it is the default choice in the price selector.
Then when you need to add one-weekenders to the event via the admin, you add them via the admin then edit the registration and select the weekend/price they’ll be attending.
|
|
Nick Putman
|
September 30, 2013 at 2:21 pm
Thanks Josh. It’s good to know that I have that option. Thinking it about it some more though, because I want to have a total for each weekend, adding everyone to the same event won’t work. I think I will need to go with adding separate events for the single weekends, such that they don’t show on the front end (maybe using a waiting list status), but to which I can add attendees using the admin area. Then I will have to manually check the overall number for each weekend by adding the number of attendees for all weekends and single weekends. This would also mean that I could better control emails that need to be sent out to attendees based on the event that they are signed up for.
Thanks for these suggestions anyway. Useful food for thought!
Nick
|
|
Sidney Harrell
|
October 1, 2013 at 4:10 pm
We do have a development version of the attendee mover add-on (here) that has an attendee copy functionality. You could use that to copy the attendees from the all-weekends event to the individual weekend events. Right now it works by doing one attendee at a time, so it might work for you if you don’t have a huge number of attendees. Or you might be able to use the attendee export and then use the attendee importer (pre-release section) to import them into the other events.
|
