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Add calendar link to confirmation email

Posted: May 12, 2020 at 11:34 am


KIROS

May 12, 2020 at 11:34 am

Is there an easy way to add a calendar link to my confirmation emails, with the Zoom call information for an online event? Would this be secure, for people to add to have this information in their calendars?


Tony

  • Support Staff

May 12, 2020 at 1:35 pm

Hi there,

You can add an iCal link to the messages using a shortcode within the Datetime list of a message template, that would be [ICAL_LINK_*] however I’m not sure it will do what you need to.

Where are you storing the Zoom call information within the event?

You can add an iCal to the message AND include the Zoom information within the email itself, but currently without custom development you won’t be able to include it within the iCal itself.


KIROS

May 13, 2020 at 1:01 pm

Currently I’m storing the Zoom call information in the confirmation email. However, our team would like attendees to be able to click a link and add Zoom call link to their calendars.

The event is included in my Googlecalendar with Zoom link. Do you know if there is a way to share this in a confirmation email? I don’t want the GC Event to be public. Thank you!


KIROS

May 13, 2020 at 1:04 pm

When I tried adding the shortcode you gave me, I received this message:

An error has occurred:

The following shortcodes were found in the “Main Content” field that ARE not valid: [ICAL_LINK_*]

Valid shortcodes for this field are: [EVENT_LIST], [ATTENDEE_LIST], [TICKET_LIST], [COMPANY], [CO_ADD1], [CO_ADD2], [CO_CITY], [CO_STATE], [CO_ZIP], [CO_LOGO], [CO_EMAIL], [CO_PHONE], [CO_LOGO_URL], [CO_FACEBOOK_URL], [CO_TWITTER_URL], [CO_PINTEREST_URL], [CO_GOOGLE_URL], [CO_LINKEDIN_URL], [CO_INSTAGRAM_URL], [CO_TAX_NUMBER_*], [PRIMARY_REGISTRANT_FNAME], [PRIMARY_REGISTRANT_LNAME], [PRIMARY_REGISTRANT_EMAIL], [PRIMARY_REGISTRANT_REGISTRATION_ID], [PRIMARY_REGISTRANT_REGISTRATION_CODE], [PRIMARY_REGISTRANT_PHONE_NUMBER], [PRIMARY_REGISTRANT_ADDRESS], [PRIMARY_REGISTRANT_ADDRESS2], [PRIMARY_REGISTRANT_CITY], [PRIMARY_REGISTRANT_ZIP_PC], [PRIMARY_REGISTRANT_ADDRESS_STATE], [PRIMARY_REGISTRANT_COUNTRY], [PRIMARY_REGISTRANT_REGISTRATION_DATE], [PRIMARY_REGISTRANT_FRONTEND_EDIT_REG_LINK], [PRIMARY_REGISTRANT_ANSWER_*], [PRIMARY_REGISTRANT_TICKET_LIST], [PRIMARY_REGISTRANT_DATETIME_LIST], [PRIMARY_REGISTRANT_QUESTION_LIST], [RECIPIENT_FNAME], [RECIPIENT_LNAME], [RECIPIENT_EMAIL], [RECIPIENT_REGISTRATION_ID], [RECIPIENT_REGISTRATION_CODE], [RECIPIENT_EDIT_REGISTRATION_LINK], [RECIPIENT_PHONE_NUMBER], [RECIPIENT_ADDRESS], [RECIPIENT_ADDRESS2], [RECIPIENT_CITY], [RECIPIENT_ZIP_PC], [RECIPIENT_ADDRESS_STATE], [RECIPIENT_COUNTRY], [RECIPIENT_ANSWER_*], [RECIPIENT_TOTAL_AMOUNT_PAID], [RECIPIENT_TICKET_LIST], [RECIPIENT_DATETIME_LIST], [RECIPIENT_QUESTION_LIST], [TXN_ID], [PAYMENT_URL], [PAYMENT_LINK_IF_NEEDED_*], [PAYMENT_DUE_DATE_*], [INVOICE_LINK], [INVOICE_URL], [INVOICE_LOGO_URL], [INVOICE_LOGO], [INVOICE_PAYEE_NAME], [INVOICE_PAYEE_ADDRESS], [INVOICE_PAYMENT_INSTRUCTIONS], [INVOICE_PAYEE_EMAIL], [INVOICE_PAYEE_TAX_NUMBER_*], [TOTAL_COST], [TXN_STATUS], [TXN_STATUS_ID], [PAYMENT_STATUS], [PAYMENT_GATEWAY], [AMOUNT_PAID], [LAST_AMOUNT_PAID], [TOTAL_AMOUNT_PAID], [TOTAL_OWING], [TXN_SUBTOTAL], [TXN_TAX_SUBTOTAL], [OWING_STATUS_MESSAGE_*], [TXN_TOTAL_TICKETS], [TKT_QTY_PURCHASED], [TRANSACTION_ADMIN_URL], [RECEIPT_URL], [INVOICE_RECEIPT_SWITCHER_URL], [INVOICE_RECEIPT_SWITCHER_BUTTON], [LAST_PAYMENT_TRANSACTION_ID], [PROMOTIONS_USED], [DISPLAY_HTML_URL]


Seth Shoultes

  • Support Staff

May 13, 2020 at 1:30 pm

Hi there,

You will need to add the shortcode within the Datetime list of a message template. Here’s a screenshot:
https://take.ms/cRd1o


KIROS

May 13, 2020 at 1:33 pm

Currently I’m storing the Zoom call information in the confirmation email. However, our team would like attendees to be able to click a link and add Zoom call link to their calendars.

The event is included in my Googlecalendar with Zoom link. Do you know if there is a way to share this in a confirmation email? I don’t want the GC Event to be public. Thank you!


KIROS

May 13, 2020 at 2:47 pm

This is Under Event list. When I put this into Main Content, The ical link is not in the callout box, it is listed under. How do I fix this? Thank you!

<p class=”callout”>Event: [EVENT_LINK]</p>
<p class=”callout”>
Venue: [VENUE_TITLE]

</p>

<p class=”callout”>
Date: [DATETIME_LIST]
</p>


Tony

  • Support Staff

May 14, 2020 at 6:34 am

By default, the DATETIME_LIST section will be wrapping the contents within <li>...</li> tags, so unless you’ve changed that the above will be doing something like:

<p class=”callout”>
Date: <li>{start}-{end}</li>
</p>

You can either, change the p tag to be a UL or remove the LI tags from datetime list and fix the output.


KIROS

May 16, 2020 at 12:54 pm

I was able to download an ics file. How can I add an attachment to messages sent through EE?


Tony

  • Support Staff

May 18, 2020 at 4:08 am

Currently, you can’t.

There is no system within Event Espresso to add attachments to the emails sent through the EE message system.

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Updated by  Tony 1 week, 2 days ago ago

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