If you are an event planner or event organizer, you know that it’s a tough job to keep track of all of the various event management tasks and to stay organized and on track.
The good news is that you can use event planning tools – like Gantt charts – to plan out events, assign tasks to team members, get a high-level view of the different event planning activities, and so much more.
That’s why we’ve created a template and put together this handy guide to help you create your own personal event Gantt chart. And, in this article, we’ll show you exactly how to use the event Gantt chart template to plan out your next event. Before we begin, let’s quickly take a look at what a Gantt chart is and what you can do with it.(more…)
By creating feedback loops for your events, you let attendees, staff, and vendors know that their opinion is important to you and you take their feedback into consideration when planning future events.
As a result, everyone involved with your event will understand that your goal is to help them meet their objectives and will be more inclined to provide feedback that helps you deliver better experiences.
With this in mind, in this article, we’ll take a look at how successful event organizers use feedback loops to enhance event experience for attendees, staff, and vendors. We’ll also discuss some of the ways you can create feedback loops for your events.(more…)
I want to share what tools I’ve found useful for managing my events. First, I’ll introduce Meetup.com for those who are unfamiliar with it, and describe how it helps me to publicize my events. Then, I’ll describe why I also have a self-hosted WordPress website using Event Espresso. Lastly, I’ll share some other plugins I’ve found helpful. I hope sharing my experience will be useful to anyone who is looking to explore more ways to manage their own events using some of today’s innovative event registration and networking tools.
If you’re running an event ticketing business, you probably collect a lot of important information from attendees on your website. This may include:
Usernames and passwords.
Payment information (credit card numbers, bank details)
Billing information (street address, phone numbers)
As a business owner, it’s important to make sure your event ticketing website is secure and protected against threats. By doing so, you can rest assured that your website will continue to run without any hiccups and your attendees’ personal information will be secure. (more…)
These 6 steps will prevent 99% of hacking attempts on your WordPress website, and most of them only require a click or two and aren’t very technical.
Of course, we all want to keep our website secure and not get hacked. It’s not fun when a hacker takes control of your website… But we also have a life and might not understand all the technical jargon. So let’s skip the fluff and get your website secure.
The Wait List Manager add-on for Event Espresso 4 has arrived! Now you can automate the process of capturing wait list signups when your events sell out. Easily manage last minute event tickets and provide standby ticketing for your customers and increase profitability for your events.
Don’t lose customers when events sell out!
If your event has sold out that’s great, nobody likes empty seats and shows you are doing a great job promoting your events so congratulations!
However, when an event sells out, registration closes for that event which means you no longer capture details from your customers and you’re missing out on potential sales. Creating a waiting list for your events allows you to continue to obtain attendee details when your event sells out. That’s where Ninja Forms can help.
If you are not quite ready to deploy the new Wait List Manager just yet, you can opt to use the Ninja Forms plugin to capture the attendee details.
Ready to learn how to use Ninja Forms as a waiting list?
Just head on over to our documentation, where we created a step-by-step tutorial that shows you how to use Ninja Forms as the wait list for your sold out events. (more…)
Many good software developers struggle and become frustrated when contributing to open source software. That’s because the skill set required for contributing to open source software is different from that required for writing closed source software.
About three years ago we decided to put our flagship WordPress plugin, Event Espresso, on Github in order to facilitate community contributions. It has always been open source (meaning the code that runs it is viewable by anyone who downloads it), but that made it much more accessible for contributions. Since then we have received numerous pull requests (requests to have code added to it), but not all contributions were ready. The purpose of this post is to help software developers better understand how to contribute to Event Espresso, WordPress, or any open source software. (more…)
Did you know we released some exciting improvements for Event Espresso this summer? It’s now possible for your audience to purchase multiple tickets from multiple events in one checkout, you can offer promotions and discount codes, you can list your approved attendees on a page, and much more! We think you will like what we’ve done.
Let’s take a closer look, shall we?
This is not an exhaustive list of enhancements, bug fixes, and security updates. For that information, please see our changelog.
Multiple Event Registration
Yes! It’s here, the long-awaited Multiple Event Registration add-on for EE4! Now you can create a shopping cart experience and allow your attendees to add multiple events to a cart for checkout.
Now your audience can register for multiple events with multiple tickets in one checkout using @EventEspresso http://evts.io/1KLClfT Tweet this
Here is a two-minute overview of the EE4 Multiple Event Registration add-on features:
With MER we introduced the ability to add events to a cart. In Event Espresso 4.7.7.p we added an enhancement to allow removal of multiple events from the cart simultaneously. This can be accomplished by setting the quantity to 0.
For more information, see the MER documentation here.
Promotions and Discounts
The Promotions & Discount Codes add-on for Event Espresso 4 adds powerful and flexible promotional pricing features to your events. You can create discount codes and promotions that can provide discounts for your attendees when they are registering for an event or buying tickets.
You can now give your event attendees promotions and discounts with @EventEspresso http://evts.io/1KLClfT Tweet this
More on the new Promotions and Discounts add-on for EE4 here.
Event Espresso 4 REST API Add-on
More on the Event Espresso 4 REST API Add-on here.
The Attendee List Shortcode
The Event Espresso 4.6.31.p update brought Attendee List shortcodes. Attendee lists can be helpful in a variety of ways, whether you want to create a password protected page to allow certain users to view the attendee list, or if you want to build social credibility by showing your potential attendees who has already registered for the event.
With the new [ESPRESSO_EVENT_ATTENDEES] shortcode, you can display lists of approved attendees for your events. There are several parameters that can be used to display different kinds of lists, like lists for a specific event, datetimes, tickets, and even certain registration statuses. With no parameters set, the default shortcode shows the attendees for the earliest active event or if there is no active event, then the earliest upcoming event is shown. If it is used in the event description area (via your event editor), then it will show the attendees for that specific event.
The Events CPT Slug
In version 4.7.3.p, we added the ability to change the event slug for the Events custom post type. Previously, the slug defaulted to /events/. You can now change the slug in Event Espresso > Events on the Templates tab.
WP User Integration Enhancements
In version 2.0.1 of the WP User Integration add-on, we added the [ESPRESSO_MY_EVENTS] shortcode to display list of registrations for user on a front end WordPress page.
Click the image below to see it in action.
“Your Registrations” page now available in the Event Espresso 4 WP User Integration Add-on! http://t.co/Guve91T3Ta #WordPress #eventtechTweet this
Read more about the “Your Registrations” page here.
Event Check-In Now More Mobile Responsive (WP 4.3+)
We added mobile styles to the event check-ins and other EE admin list tables (WordPress 4.3+ only). We also moved attendee the list table search field closer to the top of the mobile view for easier access.
New Messages Shortcode Picker UI
We made creating or modifying message templates easier by adding a message shortcode picker which displays the shortcodes that are available for each field.
Click the image below to see it in action.
So, what do you think about these improvements? Have you used any of these new features? If so, what do you think?
The “Your Registrations” page is a front facing page for logged-in members of your website to view their registration history. Just by logging into your website, and viewing a specific WordPress page on the front-end of your website, users can view events they’ve registered for in the past.
If you are using the EE4 WP User Integration add-on in your WordPress website, just add the [ESPRESSO_MY_EVENTS] shortcode to any page and your users will see a nice looking table of past registrations.
That’s not all!
We’ve also packed it full of other nice features, such as:
Responsive table design
Expandable rows that allow your user’s to:
view purchase history
view/edit personal details
make a payment
Customizable using shortcode parameters:
template : defaults to simple_list_table. Can be either simple_list_table or event_section as the template slug (see screenshots above for difference. This has been designed so developers can hook in their own templates down the road if they want (or we can add additional layouts at whim as well).
per_page : defaults to 10. This allows the user to set the limit of rows that are shown before pagination kicks in on the main table (the event_section template does no pagination of tickets listed for each event).
your_events_title : defaults to localized “Your Events”. This allows for users to customize the label for the listing.
your_tickets_title : defaults to localized “Your Tickets”. This allows for users to customize the label for the listing of your tickets. Note, the “Your Tickets” label is currently only used with the event_section template.
Customizable templates. Developers can override the templates by copying the files from the template directory into your theme.
It’s a great day to be an event promoter! We are pleased to announce a that we have added a “Ticket Selector Embed Code” feature to Event Espresso 4. This is just one, of many features that was requested and added to Event Espresso 4, based on a feature request from an Event Smart (our hosted event registration and ticketing system) customer.
What is the Ticket Selector Embed Code?
Ever wanted to make it easy for registrants to find your events? What about allowing prospective registrants to select tickets right from a third-party website? Well, the new “Ticket Selector Embed Code” feature for Event Espresso 4 allows anyone with the embed code for your event, to display a ticket selector for that event, on almost any HTML website, Facebook page, WordPress.com and/or WordPress.org posts and pages.
It’s very simple, really. All you have to do is copy the embed code and place it into an HTML page, blog post, or page on any website and the ticket selector for your event will display in an iframe. When a ticket is selected an the registrant submits the form, they are then taken to your website to finish the registration. Easy, right?
This screenshot shows what appears when the “Embed” button is clicked:
Finally, this screenshot shows the embed code placed directly into a WordPress blog post, but actually, as stated previously, the embed code can literally be added to almost any web page on the internet!
What are your thought about this new feature?
Are you as excited about this feature as we are? How will you use the new ticket selector embed code? Please share your examples and feedback in the comments below.